Spam, Spam, Spam, Spam...

Getting fed up with spam email in your inbox? We don't block spam because our policy is not to block any employee from receiving any email. However, our eSafe server automatically strips away any malicious content (viruses, worms, trojan horses, etc.) that gets attached to a spam email, adds “*** Detected as Spam ***” to the subject line, then sends it on to the Exchange server for delivery.

So you “have to” receive these spam emails, but there is something you can do to save yourself the trouble of weeding them out of your inbox every day. Microsoft Outlook lets you “create a rule” that basically tells Outlook to automatically delete all email with “*** Detected as Spam ***” in the subject line.

Before explaining how to do this, I’ll add a word of caution: on a very rare occasion, the eSafe will mistake a non-spam email (from outside only) for spam. If you are expecting an email and don’t receive it, check in your Deleted Items folder for the email before the Deleted Items folder gets emptied. (If you feel that this process is too risky, in step 8 below, select the “Junk E-mail” folder instead of the “Deleted Items” folder. The “Junk E-mail” folder doesn’t get automatically emptied…you will have to empty it yourself after you’ve looked through it to ensure that there aren’t any legitimate emails in there.)

Here’s how to set this up:

1. In the Inbox view of Outlook, click on Tools from the menu bar and select Rules and Alerts…
2. Click the New Rule… button.
3. Under Step 1, select the second option (“Move messages with specific words in the subject to a folder”).
4. Under Step 2, click on "specific words".
5. In the top box, type in “*** Detected as Spam ***”. Make sure you type this exactly as shown: no quotation marks, a space before the capital D, and a space after the lower-case m.
6. Click the Add button and click OK.
7. Under Step 2, click on "specified".
8. Select the Deleted Items folder and click OK.
9. Click Next > four times.
10. Put a check mark next to "Run this rule now…"
11. Click Finish.
12. Click Apply, then click OK.

The system will now automatically funnel all email meeting the above criteria into your Deleted Items folder.

____________________________________________________________

Wife: Have you got anything without spam?
Waitress: Well, there's spam egg sausage and spam, that's not got much spam in it.
Wife: I don't want ANY spam!
Man: Why can't she have egg bacon spam and sausage?
Wife: THAT'S got spam in it!
Man: Hasn't got as much spam in it as spam egg sausage and spam, has it?
Vikings: Spam spam spam spam... (Crescendo through next few lines...)


from Monty Python's Flying Circus